Meeting Scheduler

Pick a date and time once, and see the same moment rendered in nine business cities at once, then copy a plain-text invite listing every one of them.

What is the Meeting Scheduler?

The Meeting Scheduler takes one instant, the date and clock time you enter, and shows what that instant looks like in New York, Los Angeles, London, Paris, Dubai, Mumbai, Beijing, Tokyo and Sydney. Each card carries the local time, the local calendar date and a UTC offset, so a slot that quietly falls on tomorrow in Asia is obvious before you send anything. Below the grid it assembles a plain-text invite listing all nine readings, ready to paste into email or chat.

Key Features

• Nine city cards refresh the instant you change the date or time
• Every card shows local time, weekday, calendar date and UTC offset
• One button copies the whole nine-city invite to your clipboard
• Opens with today's date filled in, so the grid is live immediately
• Conversions come from the browser's zone database, so daylight saving applies

Common Use Cases

• Booking a standup that a Sydney colleague can attend without setting an alarm
• Checking whether a Friday afternoon call has already become Saturday in Tokyo
• Pasting an unambiguous time list into a client email before a kickoff
• Comparing two candidate slots to see which one costs fewer people their evening

How to Use the Meeting Scheduler

1. Set the Date field to the day you have in mind; it opens on today.
2. Type the start time into the Time field, which is read in your device's own time zone.
3. Scan the World Clock grid for cities where the reading falls inside a normal workday.
4. Nudge the time by an hour and watch the nine cards move until the spread looks fair.
5. Press Copy Invite, then replace the [Meeting Link] placeholder before pasting it into your message.

Tips for Best Results

• The Time field is read in your computer's own zone; the Your Timezone dropdown does not re-anchor it.
• Labels like EST and PST in that dropdown are fixed text, while the cards follow current daylight saving.
• Offsets print as decimal hours, so Mumbai's five and a half hours reads UTC+5.5.
• Check the date line on each card, not just the clock, before you commit to a slot.

Why Use WiserWork's Meeting Scheduler?

Distributed teams do not fail to meet because nobody can do arithmetic; they fail because the arithmetic has to be redone for every candidate slot and one person always gets it wrong. Holding the moment fixed and letting nine cities move around it turns that into a glance. The invite text then travels with the meeting, so nobody has to convert anything a second time.

Who Uses the Meeting Scheduler?

Remote managers running standups across Europe and Asia, freelancers quoting call times to overseas clients, and support leads planning shift handovers all reach for something like this. Conference organizers use it to check that a livestream slot is not the middle of the night for half the audience. Anyone who has once dialed into a call an hour late has a reason to.

Frequently Asked Questions

Which cities does the grid cover?

Nine fixed cities: New York, Los Angeles, London, Paris, Dubai, Mumbai, Beijing, Tokyo and Sydney. That list is built into the page and cannot be edited, so a city outside it will not appear.

Does it account for daylight saving time?

Yes. Each conversion is done through the browser's own time zone database, which knows when every region shifts, so a July reading for London and a January reading differ correctly. The abbreviations in the dropdown are static labels and do not change with the season.

What does the Your Timezone dropdown actually do?

It is a labeling control. The time you type is interpreted in whatever zone your device is set to, and the nine cards are derived from that instant, so choosing a different entry does not shift the conversion. If your machine is set to the wrong region, fix that first.

Why does Mumbai show UTC+5.5 instead of UTC+05:30?

Offsets are printed as decimal hours to one decimal place. Half-hour zones become .5 and quarter-hour zones round off, so treat the offset as a rough guide and trust the clock time printed above it.

Can I add my own city?

No, the nine-city grid is hardcoded. If your colleagues sit elsewhere, pick the city that shares their offset, or use the World Clock tool, which offers 120 cities and remembers the ones you add.

Does it produce a calendar file?

There is no .ics download and no calendar integration. The output is plain text with a [Meeting Link] placeholder that you replace with your own conferencing URL before sending.

Does it suggest the best time automatically?

It does not rank or score slots. You move the time and read the nine cards; the judgment about whose evening gets spent stays with you.

Why does one city show a different date?

Because it genuinely is a different date there. Every card prints its own weekday and date, which is the fastest way to catch a Friday meeting that lands on Saturday morning in Tokyo or Sydney.

Is anything I enter sent anywhere?

No. The date, time and generated invite exist only in the page you have open. Nothing is stored between visits either, so the fields start fresh when you reload.

How much workday overlap is there between distant offices?

Los Angeles sits 17 to 19 hours behind Sydney depending on the season, which leaves no shared workday at all: a 3 pm call in Los Angeles arrives the next morning in Sydney. London and New York, by contrast, share a comfortable window through the London afternoon.

Fix the moment, read the nine cards, and send the text block so everyone sees their own clock time spelled out. It will not choose the kindest slot for you, but it will stop anyone guessing.